Chapter ByLaws
Section 1. Name/Non-Profit Incorporation.
This organization shall be called the Project Management Institute, Project Management Institute, Otowi Bridge Chapter Inc. (hereinafter “the Otowi Bridge Chapter”). This organization is a Chapter chartered by the Project Management Institute, Inc. (hereinafter “PMI®”) and separately incorporated as a non-profit, tax exempt corporation (or equivalent) organized under the laws of the State of New. All Chapters formed within the United States must be incorporated as 501(c) (6) organization.
Section 2. The Otowi Bridge Chapter shall meet all legal requirements in the jurisdiction(s) in which the
Otowi Bridge Chapter conducts business or is incorporated/registered.
Section 3. Principal Office; Other Offices.
The principal office of the Otowi Bridge Chapter shall be located in Los Alamos in the State of New Mexico. The Otowi Bridge Chapter may have other offices such as Branch offices as designated by the Otowi Bridge Chapter Board of Directors.
Section 1. The Otowi Bridge Chapter is responsible to the duly elected PMI® Board of Directors and is subject to all PMI® policies, procedures, rules and directives lawfully adopted.
Section 2. The bylaws of the Otowi Bridge Chapter may not conflict with the current PMI’s Bylaws and all policies, procedures, rules or directives established or authorized by PMI as well as with the Otowi Bridge Chapter’s Charter with PMI.
Section 3. The terms of the Charter executed between the Otowi Bridge Chapter and PMI®, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder and in the event of a conflict between the terms of the Charter and the terms of these Bylaws, the Otowi Bridge Chapter shall be governed by and adhere to the terms of the Charter.
Section 1. Purpose of the Otowi Bridge Chapter.
General Purpose. THE Otowi Bridge Chapter has been founded as non-profit, tax exempt corporation chartered by PMI®, and is dedicated to advancing the practice, science, and profession of project management in New Mexico in a conscious and proactive manner.
Specific Purposes. Consistent with the terms of the Charter executed between the Otowi
Bridge Chapter and PMI and these Bylaws, the purposes of the Otowi Bridge Chapter shall include the following:To foster professionalism in the management of projects.
To contribute to the quality and scope of project management.
To stimulate appropriate global application of project management for the benefit of general public.
To provide a recognized forum for the free exchange of ideas, applications, and solutions to project management issues among its members, and other interested and involved in project management.
To identify and promote the fundamentals of project management and advance the body of knowledge for managing projects successfully.
To collaborate with universities and other educational institutions to promote project management career development.
To provide project management information and education to the northern New Mexico industries, government agencies and educational institutions.
To promote the PMI and the Chapter methods and ethics through community involvement.
Section 2. Limitations of the Otowi Bridge Chapter.
General Limitations. The purposes and activities of the Otowi Bridge Chapter shall be subject to limitations set forth in the charter agreement, these Bylaws, and conducted consistently with Otowi Bridge Chapter Articles of Incorporation.
The membership database and listings provided by PMI to the Otowi Bridge Chapter may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the Otowi Bridge Chapter, consistent with PMI policies and all applicable laws and regulations, including but not limited to those law and regulations pertaining to privacy and use of personal information.
The officers and directors of the Otowi Bridge Chapter shall be solely accountable for the planning and operations of the Chapter, and shall perform their duties in accordance with the Chapter’s governing documents; its Charter Agreement; PMI’s Bylaws, policies, practices, procedures, and rules; and applicable law.
Section 1. General Membership Provisions.
Membership in the Otowi Bridge Chapter requires membership in PMI®. The Otowi Bridge Chapter shall not accept as members any individuals who have not been accepted as PMI® members.
Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization. Membership shall be open to all eligible persons without regard to race, creed, color, age, sex, marital status, national origin, religion, or physical or mental disability.
Members shall be governed by and abide by the PMI Bylaws and by the bylaws of the Otowi Bridge Chapter and all policies, procedures, rules and directives lawfully made thereunder, including but not limited to the PMI Code of Conduct.
All members shall pay the required PMI and Otowi Bridge Chapter membership dues to PMI and in the event that a member resigns or their membership is revoked for just cause, membership dues shall not be refunded by PMI or the Otowi Bridge Chapter.
Membership in the Otowi Bridge Chapter shall terminate upon the member’s resignation, failure to
pay dues or expulsion from membership for just cause.
Members who fail to pay the required dues when due shall be delinquent for a period of one (1) month and their names removed from the official membership list of the Otowi Bridge Chapter. A delinquent member may be reinstated by payment in full of all unpaid dues for PMI and the Otowi Bridge Chapter to PMI within such one month delinquent period.
Upon termination of membership in the Otowi Bridge Chapter, the member shall forfeit any and all rights and privileges of membership.
All members shall have voting rights and all members in good standing are eligible to hold office. Student members do not have voting rights and are not eligible to hold office.
Section 2. Classes and Categories of Members. The Otowi Bridge Chapter shall not create its own membership categories. PMI Chapter membership categories shall be consistent with PMI membership categories.
Section 1. The Otowi Bridge Chapter shall be governed by a Board of Directors (Board). The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation (or equivalent).
Section 2. The Board shall consist of the officers of the Otowi Bridge Chapter elected by the membership and shall be members in good standing of PMI and of the Otowi Bridge Chapter.
The Otowi Bridge Chapter shall have eight elected officers to serve in the following positions: President, Vice President/President-Elect, Immediate Past President, Vice President of Finance, Vice President of Education, Vice President of Communications, Vice President of Membership, and Vice President of Programs. The Vice President/President-Elect and all other Vice Presidents are elected biennially and serve two-year terms of office. The President’s position is assumed by the previous year’s President-
Elect and is thus not an elected position. This allows for the President-Elect to serve in a training
capacity for two years prior to assuming the office of President. The Immediate Past President position is assumed by the previous year’s President and is thus not an elected position. Terms of office for the Officers, except President-Elect and President, shall be two years, limited to two consecutive terms in the same position, and no more than four consecutive terms on the Board in general. President-Elect and President shall each be one-year consecutive terms such that the combined term is two years. These positions are staggered so that four are elected each year. Transition to staggered terms shall be implemented by having half of the positions (four) be elected for a one-year term and half for a two-year term in the initial year following approval of these bylaws.
Section 3. The President shall be the chief executive officer for the Otowi Bridge Chapter and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President shall also serve as a member ex- officio with the right to participate and vote on all committees except the Nominating Committee.
Section 4. The Vice President of Communications is the Secretary of the Board and shall keep the records of all business meetings of the Otowi Bridge Chapter and meetings of the Board.
Section 5. The Vice President of Finance shall oversee the management of funds for duly authorized purposes of the Otowi Bridge Chapter.
Section 6. The Immediate Past President shall assist the incoming President with the transition to the new Chapter Board of Directors, liaison with PMI headquarters, and preparation of the replacement officer s for the following year.
Section 7. The Vice President/President-Elect shall assume all duties and responsibilities of the President in cases of temporary absence or incapacitation.
Section 8. The Vice President of Programs shall be responsible for the development and delivery of programs relating to project management for each scheduled meeting.
Section 9. The Vice President of Education shall be responsible for promoting Project Management Professionalism through the development of educational publications, seminars, and workshops designed to help Project Managers achieve and maintain certification as Project Management Professionals.
Section 10. The Vice President of Membership shall be responsible for tracking chapter membership and
PMP statistics on a monthly basis, as well as welcoming and providing assistance to new members.
Section 11. Directors at Large shall be appointed by the Board of Directors, for a term to be determined by the Board, and shall have responsibilities as assigned by the President.
Section 12. The Board shall exercise all powers of the Otowi Bridge Chapter, except as specifically prohibited by these bylaws, the PMI Bylaws and policies, its charter with PMI, and the laws of the jurisdiction in which the organization is incorporated/registered. The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws and PMI Bylaws and policies, and to exercise authority over all Otowi Bridge Chapter business and funds.
Section 13. The Board shall meet at the call of the President, or at the written request of three (3) members of the Board. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member shall be entitled to one (1) vote and may take part and vote in person only. At its discretion, the Board may conduct its business by teleconference, facsimile or other legally
acceptable means. Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.
Section 14. The Board of Directors may declare an officer or Director at Large position to be vacant where an officer or Director at Large ceases to be a member in good standing of PMI or of the Otowi Bridge Chapter by reason of non-payment of dues, or where the officer or Director at Large fails to attend two (2) consecutive Board meetings. An officer or Director at Large may resign by submitting written notice to the President or Vice President of Communications. Unless another time is specified in the
notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.
Section 15: An officer or Director at Large may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.
Section 16: If any officer or Director at Large position becomes vacant, the Board may recruit and appoint a successor to fill the office for the unexpired portion of the term for the vacant position. In the event the President is unable or unwilling to complete the current term of office, the Vice President/President-Elect shall assume the duties and office of the presiding officer for the remainder of the term.
Section 1. The nomination and election of officers and directors shall be conducted annually in accordance with the terms of office specified in Article IV, Section 1 and Article V, Section 2. All voting members in good standing of the Otowi Bridge Chapter shall have the right to vote in the election. Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin, religion, physical or mental disability, or unlawful purpose is prohibited.
Section 2. Candidates who are elected shall take office on the first day of January following their election or the first day following their election in a special chapter election, and shall hold office for the duration of their terms or until their successors have been elected and qualified.
Section 3. A Nominating Committee shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election. Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board. Elections shall be conducted by electronic vote in compliance with the legal jurisdiction. At the discretion of the Board, voting may be conducted at a business meeting using paper ballots. Requirements regarding notice to the membership shall apply. The candidate who receives a majority of votes cast for each office shall be elected. Ballots shall be counted by the Nominating Committee or by tellers designated by the Board.
Section 4. No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.
Section 5: In accordance with PMI policies, practices, procedures, rules and directives, no funds or resources of PMI or the Chapter may be used to support the election of any candidate or group of candidates for PMI, Chapter or public office. No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted. The Chapter Nominating Committee, or other applicable body designated by the Chapter, will be the sole distributor(s) of all election materials for Chapter elected positions.
Section 1. The Board may authorize the establishment of standing or temporary committees to advance the purposes of the organization. The Board shall establish a charter for each committee, which defines its purpose, authority and outcomes. Committees are responsible to the Board. Committee members shall be appointed from the membership of the organization. The Otowi Bridge Chapter officers and/or Directors can serve on the Otowi Bridge Chapter Committees, unless it specifically is restricted by the Bylaws.
Section 2. All committee members and a chairperson for each committee shall be appointed by the
President with the approval of the Board
Section 1. The fiscal year of the Otowi Bridge Chapter shall be from 1 January to 31 December. Section 2. Otowi Bridge Chapter annual membership dues shall be set by the Otowi Bridge Chapter’S
Board and communicated to PMI in accordance with policies and procedures established by PMI.
Section 3. The Otowi Bridge Chapter Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.
Section 4. All dues billings, dues collections and dues disbursements shall be performed by PMI.
Section 1. An annual meeting of the membership shall be held at a date and location to be determined by the Board.
Section 2. Special meetings of the membership may be called by the President, by a majority of the
Board, or by petition of ten percent (10%) of the voting membership directed to the President.
Section 3. Notice of all annual meetings shall be sent by the Board to all members at least twenty days in advance of the meeting. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
Section 4. Notice of all special meetings shall by sent by the Board at least twenty (20) days in advance to those who will participate. The notice should indicate the time and place of the meeting and include the proposed agenda. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
Section 5. Quorum at all annual and special meetings of the Otowi Bridge Chapter shall be ten percent
(10%) of the voting membership in good standing, present and in person.
Section 6. All meetings shall be conducted according to parliamentary procedures determined by the
Board.
Section 1. No member of the Otowi Bridge Chapter shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the Otowi Bridge Chapter, except as otherwise provided in these bylaws.
Section 2. No officer, director, appointed committee member or authorized representative of the Otowi Bridge Chapter shall receive any compensation, or other tangible or financial benefit for service on the Board. However, the Board may authorize payment by the Otowi Bridge Chapter of actual and reasonable expenses incurred by an officer, director, committee member or authorized representative
regarding attendance at Board meetings and other approved activities.
Section 3. Otowi Bridge Chapter may engage in contracts or transactions with members, elected officers or directors of the Board, appointed committee members or authorized representatives of Otowi Bridge Chapter and any corporation, partnership, association or other organization in which one or more of Otowi Bridge Chapter’s directors, officers, appointed committee members or authorized representatives are: directors or officers, have a financial interest in, or are employed by the other organization, provided the following conditions are met:
the facts regarding the relationship or interest as they relate to the contract or transaction are disclosed to the board of directors prior to commencement of any such contract or transaction;
the board in good faith authorizes the contract or transaction by a majority vote of the directors who do not have an interest in the transaction or contract;
the contract or transaction is fair to Otowi Bridge Chapter and complies with the laws and regulations of the applicable jurisdiction in which Otowi Bridge Chapter is incorporated or registered at the time the contract or transaction is authorized, approved or ratified by the board of directors.
Section 4. All officers, directors, appointed committee members and authorized representatives of the Otowi Bridge Chapter shall act in an independent manner consistent with their obligations to the Otowi Bridge Chapter and applicable law, regardless of any other affiliations, memberships, or positions.
Section 5. All officers, directors, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the Otowi Bridge Chapter has entered, or may enter, into contracts, agreements or any other business transaction, and shall refrain from voting on, or influencing the consideration of, such matters.
Section 1. In the event that any person who is or was an officer, director, committee member, or authorized representative of the Otowi Bridge Chapter, acting in good faith and in a manner reasonably believed to be in the best interests of the Otowi Bridge Chapter, has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an
action or proceeding by or in the right of the corporation), such representative may be indemnified against reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines and amounts paid in settlement in connection with such action or proceeding to the fullest extent permitted by the jurisdiction in which the organization is incorporated. Where the representative has
been successful in defending the action, indemnification is mandatory.
Section 2. Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and in these bylaws.
Section 3. To the extent permitted by applicable law, the Otowi Bridge Chapter may purchase and maintain liability insurance on behalf of any person who is or was a director, officer, employee, trustee, agent or authorized representative of the Otowi Bridge Chapter, or is or was serving at the request of the Otowi Bridge Chapter as a director, officer, employee, trustee, agent or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust or other enterprise.
Section 1. These bylaws may be amended by a two-thirds (2/3) vote of the voting membership in good standing voting by electronic ballot, present at an annual meeting of the Otowi Bridge Chapter duly called and regularly held; or by a two-thirds (2/3) vote of the voting membership in good standing voting by mail ballot returned within twenty (20) days of the date by which members can reasonably be presumed to have received the ballot. Notice of proposed changes shall be sent in writing to the membership at least twenty (20) days before such meeting or vote.
Section 2. Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the voting members in good standing addressed to the Board. All such proposed amendments shall be presented by the Board with or without recommendation.
Section 3. All amendments must be consistent with PMI’s Bylaws and the policies, procedures, rules and directives established by the PMI Board of Directors, as well as with the Otowi Bridge Chapter’s Charter with PMI.
Section 1. In the event that the Otowi Bridge Chapter or its governing officers failed to act according to these bylaws, its policies or all PMI® policies, procedures, and rules outlined in the charter agreement, PMI® has a right to dissolve the Otowi Bridge Chapter.
Section 2. In the event the Otowi Bridge Chapter failed to deliver value to its members as outlined in Otowi Bridge Chapter’S business plan and without mitigated circumstance, the Chapter acknowledges that PMI® has a right to dissolve the Otowi Bridge Chapter, as per the terms of the Charter.
Section 3. In the event the Otowi Bridge Chapter is considering dissolving, the Otowi Bridge Chapter’S members of the Board of Director must notify PMI® in writing and follow the Chapter dissolution procedure as defined in PMI’s policy.
Section 4. Should the Otowi Bridge Chapter dissolve for any reason, its assets shall be dispersed to a charitable organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.
